Under the General Data Protection Regulation (EU, effective as of 25th May 2018), and the UK GDPR (1st January 2021) strict laws are in place to protect the rights of individuals in regards to their personal data – be that email addresses, phone numbers, names, and any other information by which an individual may be identified.
This page outlines how the editors of the MASS Collection Project collect and process individuals' personal data, for what purposes, how it is held, and how you can get in touch with us.
What is The MASS Collection
The MASS collection is a non-monetised project, which takes the form of a monthly online publication featuring submissions from the global artistic community. The project is was started jointly by Henry McPherson () and Maria Sappho () in January 2020, who curate and edit the publication each month.
The project is run entirely on a voluntary and not-for-profit basis (both in terms of curation and editing, and community submissions).
As an essential part of this project, we (the editors) collect some basic personal data from individuals who submit to us, or who correspond with us via email, or social media.
This data is collected and processed for the following purposes:
Publication of works in the MASS Collection, as per the methods detailed on the "home" page of this, and communication with individuals relating to publication
Public relations: including communication with followers of the MASS Collection on social media, and email correspondence regarding enquiries
Newsletter contact for those subscribed to our monthly MailChimp newsletter
Data recorded through emails via the contact page or the submission form (google form) will include:
Your email address
Data which may also be recorded, if you provide it, may include:
Your name (if given)
Your telephone number (if given)
Your postal address (if given)
Your social media handles or website (if given)
Data present within artistic works (text, image, links etc.) submitted for consideration (if given)
Any other personal data that you choose to provide
How is it stored?
By contacting us via the email address on the “Contact” page of this website or through the Google form,your email address (and any other relevant personal information that you provide, ie. name, contact details) will be stored on a secure, password protected, online server provided by Google. This server is accessed through an encrypted connection on a secure browser, from secure, password-protected, antivirus-protected computers and smart-phones, accessible only to the editors (Henry McPherson, Maria Sappho). Submission data for potential publications is also stored online via Google Drive Cloud storage, accessed by the editors by the means and devices detailed above.
Facebook, Instagram, Twitter: Data sent in communication via the MASS' social media pages is held and processed according the respective privacy policies of these platforms.
How long is it held?
Most personal data provided, such as email addresses or submissions via the Google form or CuratorSpace, will be held for a period of 24 calendar months from the date of first contact, after which point it will be deleted. At any point, you may request that your data be preserved after this period by contacting the editors via firstname.lastname@example.org, and providing your explicit written consent. You reserve the right to request a copy of this data, or request correction or deletion of this data, as detailed below.
Data held by MailChimp (following subscription) will be held until you choose to unsubscribe.
Personal information made public in the publication (as detailed below) will remain online indefinitely. If you would like to withdraw your works from publication after the publication date, please get in touch with us to discuss this.
What is made public in the publication?
If you are selected for publication, personal information from your submission that will be made public may include:
Your name or psudonym (if given, and if anonymity not requested)
Any social media handles or website links you provide
Any data included as a part of your artwork (for example, images, video, text)
Any data you might include in your biography (if you include a biography)
We also share links to the publication across our social media, and may include the above information in posts about your work.
We do not include email addresses, postal addresses, or telephone numbers in the publication or on social media.
You are welcome to request anonymous publication, by indicating this on your submission form, in which case only your submitted artwork will be made public if selected.
Please be reassured that your personal data will never be sold for advertising purposes, or shared with other organisations (with the exception of processing through CuratorSpace and MailChimp, etc. as services used to facilitate submissions and the newsletter for us).
In compliance with UK and international law, in the case of suspected criminal activity or other legal obligation, this data may be shared with the relevant UK or international authorities.
At any point, you may request a copy of all personal data held by the editors of the project. This will be freely provided without unreasonable delay. You reserve the right to request correction, or deletion of this personal data. If you have any concerns about how your data is held or processed, wish to request a copy of any data held about you, or wish to have your data corrected or deleted, please contact us via email@example.com, and a response will be sent as soon as possible.
Website and Cookies
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Cookies are small packets of data which are placed onto the user’s computer when they access a web-page, and are used to provide the user with a smooth experience, for marketing and data collection. Many cookies are essential for the basic running of websites, affecting page-navigation, menus, and loading. Others are used to provide secure connections between the user’s browser and a website, to ensure an encrypted connection, and protect the user’s data. Some are used by companies to gather analytics information and track user behaviour. The majority of cookies are called “session cookies”, which will only remain stored on the user’s device for the duration of your web-session, and will be deleted once the browser is closed. Some other cookies are “permanent”, and are stored indefinitely until they are deleted by the user. You can adjust your general cookie settings through the “settings” tab in your browser. Please refer to your individual browser settings for information about managing cookies on specific browsers.
A list of the cookies used on this website can be found on the cookie banner which appears when you load this website (to access this banner again, or to change preferences, please simply refresh the website and it will appear). Cookies on this site are set to "necessary only" by default. All other cookies are opt-in.
More information about cookies can be found at www.whatarecookies.com
Links + Publication
Internet Service Provider (ISP)
The internet service provider of this web page automatically logs access from the user’s browser. The following data is registered and stored:
Browser version and type
IP address of computer
Time of request
Search strings used on search engines
It is not possible to identify individuals using the above data.
Please contact your internet service provider for more information about how your data is logged and processed.